SPECIAL EVENT APPLICATION

2. 

4. SPECIAL EVENT APPLICATION

6. General Information

8. Type of Event (please check all that apply):*

   1. Parade
   2. Footrace
   3. Bicycle Race
   4. Festival

10. Parade
    Any march, demonstration, gathering, public assembly, procession or motorcade consisting of persons, animals, or vehicles or a combination thereof that has the potential to disrupt the normal flow of traffic upon any public street, provided, the term shall not include: <br> a. Funeral Processions; <br> b. Pickets as defined in subsection (5) below and Section 10-1-283 of this Article; <br> c. Footraces and Bicycle Races as defined in Section 10-1-286 of this Article; <br> d. Block Parties as defined in Section 10-1-287 of this Article; and <br> e. Festivals as defined in Section 10-1-288 of this Artic <br> <br> Application for a parade permit must be submitted at least 10 business days and not more than 180 days before the commencement of the event.

    Any march, demonstration, gathering, public assembly, procession or motorcade consisting of persons, animals, or vehicles or a combination thereof that has the potential to disrupt the normal flow of traffic upon any public street, provided, the term shall not include:
    a. Funeral Processions;
    b. Pickets as defined in subsection (5) below and Section 10-1-283 of this Article;
    c. Footraces and Bicycle Races as defined in Section 10-1-286 of this Article;
    d. Block Parties as defined in Section 10-1-287 of this Article; and
    e. Festivals as defined in Section 10-1-288 of this Artic
    
    Application for a parade permit must be submitted at least 10 business days and not more than 180 days before the commencement of the event.

12. Footrace
    A group of three (3) or more runners or walkers competing against either each other or a time limit over a fixed course; all or a part of which involves the use of city street right-of-way, city sidewalks, and/or greenways. This term shall include events connected to a footrace, such as untimed non-competitive “fun runs”.<br> <br> Application for footrace – bicycle race must be submitted at least 120 calendar days before the event.

    A group of three (3) or more runners or walkers competing against either each other or a time limit over a fixed course; all or a part of which involves the use of city street right-of-way, city sidewalks, and/or greenways. This term shall include events connected to a footrace, such as untimed non-competitive “fun runs”.
    
    Application for footrace – bicycle race must be submitted at least 120 calendar days before the event.

14. Bicycle Race
    A group of three (3) or more bicyclists competing against each other or a time limit over a fixed course; all or a part of which involves the use of city street right-of-way, city sidewalks, and/or greenways. This term shall include untimed non-competitive bicycle events such as memorial rides, etc.

    A group of three (3) or more bicyclists competing against each other or a time limit over a fixed course; all or a part of which involves the use of city street right-of-way, city sidewalks, and/or greenways. This term shall include untimed non-competitive bicycle events such as memorial rides, etc.

16. Festival
    An outdoor concert, fair, community event, or similar event that is primarily commercial and/or recreational in nature. <br> <br>Application for festival, must be submitted at least 120 calendar days before the event.

    An outdoor concert, fair, community event, or similar event that is primarily commercial and/or recreational in nature.
    
    Application for festival, must be submitted at least 120 calendar days before the event.

18. Event Name:*

20. Event Start and End Date / Time*
    Event Start and End Date / Time Start Date

    Event Start and End Date / Time Start Time

    —

    Event Start and End Date / Time End Date

    Event Start and End Date / Time End Time

22. Event Location:*

24. Description of Event*

    Please briefly describe the event, including projected number of attendees:

26. Event Promoter Name:*

28. Event Phone Number:*

29. Alternate Phone Number

31. Event Promoter Email Address:

35. Is this an annual event?*
    -- Select One --YesNo

36. If yes in what years has the event taken place?

37. Have any changes been made from previous years?*
    -- Select One --YesNoN/A

38. If yes, please describe these changes:

40. Does the event involve the sale or use of alcoholic beverages? *
    -- Select One --YesNo

41. If yes, has an ABC permit been obtained?
    -- Select One --YesNo

42. In what locations will alcohol be served?

43. What types of alcohol will be served?

    1. Beer
    2. Wine
    3. Liquor/Mixed Drinks

45. What protocols/systems will be used to manage alcoholic beverage consumption?

    A copy of the ABC permit is required to be submitted prior to the event

47. Does the event involve the sale of food?*
    -- Select One --YesNo

48. If yes, has the Health Department been notified?
    -- Select One --YesNo

50. A letter from the Health Department confirming successful completion of an inspection may be requested prior to the event To access the webpage for the Guilford County Health Department.

    A letter from the Health Department confirming successful completion of an inspection may be requested prior to the event To access the webpage for the Guilford County Health Department.

52. Will there be musical entertainment at your event?*
    -- Select One --YesNo

54. If yes provide the following type(s) of music

55. If yes, the number of stages

56. If yes, list the number of bands

57. If yes will there be amplification?
    -- Select One --YesNo

    Any amplification may not occur between the hours of 11:00pm and 7:00am.

59. Will there be any tents, canopies, or temporary structures within the proposed event site?*
    -- Select One --YesNo

61. If yes, please list the provider of tents:

62. If yes, please provide the number of tents:

63. Will any tent exceed 400 square feet in area?
    -- Select One --YESNO

65. Tents in excess of 400 square feet will require a Permit from the City of High Point Development Services Center (336) 883-3328, with the exception of tents open on all sides complying with the following:
    - Size less than or equal to 700 square feet <br> - Multiple tents placed side by side shall not be greater than 700 square feet in total area if a fire break clearance of 12 feet is not provided <br> - Minimum clearance from all other structures and tents of 12 feet

    - Size less than or equal to 700 square feet
    - Multiple tents placed side by side shall not be greater than 700 square feet in total area if a fire break clearance of 12 feet is not provided
    - Minimum clearance from all other structures and tents of 12 feet

67. Does the event involve the use of pyrotechnics? *
    -- Select One --YESNO

69. If yes to pyrotechnics, please explain:

    - A Pyrotechnics Permit from the Guilford County Board of Commissioners shall be obtained prior to the event
    - The Guilford County Board of Commissioners Pyrotechnics Permit shall then be presented to the City of High Point Development
    Services Center to obtain a City of High Point Pyrotechnics Permit prior to the event

71. Will you provide portable toilets for the general public? *
    -- Select One --YESNO

    (minimum of 1 per 250 people)

72. If “Yes”, how many ADA compliant/non-ADA compliant?

73. Location of portable toilets:

75. Will you require access to City of High Point water for the event?*
    -- Select One --YESNA

76. If yes to access to CoHP water, please explain:

78. Will you require electric hookups for the event?*
    -- Select One --YESNA

79. If yes to electric hookups, please explain:

81. Will you be using generators for the event?*
    -- Select One --YESNO

82. If yes to generators, please explain:

84. Will admission fees be charged to attend the event?*
    -- Select One --YESNO

85. If yes to admission, please explain:

87. Will fees be charged to vendors to participate in the event?*
    -- Select One --YESNO

88. If yes to vendor fees, please explain:

90. Will inflatable parade balloons be used at the event?*
    -- Select One --YESNO

91. If yes to parade balloons, please provide size and details:

93. Will any amusements (moon walks, bounce-houses, dunk tanks, etc.) be used at the event?*
    -- Select One --YESNO

94. If yes to any amusements, please provide size and details:

96. Will you need assistance from the City of High Point with solid waste collection services?*
    -- Select One --YESNO

97. If yes to waste collection services, please explain:

99. Parking:
    Please describe how overall patron parking will be accommodated for the event?*

101. Advertisement:
     will the event be marked, promoted, or advertised in any manner? *
     -- Select One --YESNO

102. If “Yes”, please describe the methods of advertisement that will be used.

104. Will there be live media coverage at your event? *
     -- Select One --YESNO

105. Does the event have a media partner?*
     -- Select One --YESNO

106. If yes on media partnership, please describe:

108. Will any handouts/pamphlets, advertising material be handed out prior to or during the event?*
     -- Select One --YESNO

109. If yes to materials being handed out, please describe:

113. Event Cancellation:
     At this time, we do not anticipate canceling any events already permitted, however with ongoing national security concerns and the possible unavailability of city resources, this could occur. If this action is necessary, applicants will be given notice in a timely manner. New requests may be denied or adjusted for this same reason.

     At this time, we do not anticipate canceling any events already permitted, however with ongoing national security concerns and the possible unavailability of city resources, this could occur. If this action is necessary, applicants will be given notice in a timely manner. New requests may be denied or adjusted for this same reason.

115. Event Date Restrictions:
     Events may be restricted during the time period from one week before through one week after the Spring and Fall High Point Market; and on any recognized City Holiday.

     Events may be restricted during the time period from one week before through one week after the Spring and Fall High Point Market; and on any recognized City Holiday.

117. Event Advertisement:
     Do not announce, advertise or promote your event until you have completed and submitted this application and you have received approval from the City of High Point. <br> The submission of a permit application does not constitute automatic approval or a guarantee of eligibility.

     Do not announce, advertise or promote your event until you have completed and submitted this application and you have received approval from the City of High Point.
     The submission of a permit application does not constitute automatic approval or a guarantee of eligibility.

119. Cost Recovery
     Fees may be charged to recover the costs associated with City of High Point services (including but not limited to provision of electrical power, barricades, and signs; solid waste management, use of the Parks and Recreation Mobile Stage, security, etc.) and materials provided relating to the event. Any such fees shall be paid prior to the date of the event.

     Fees may be charged to recover the costs associated with City of High Point services (including but not limited to provision of electrical power, barricades, and signs; solid waste management, use of the Parks and Recreation Mobile Stage, security, etc.) and materials provided relating to the event. Any such fees shall be paid prior to the date of the event.

121. Public Safety

123. Police:
     The Special Projects Coordinator--in consultation with the Event Commander--will determine the number of police officers needed to appropriately manage street closures and event security; as well as the beginning and ending time of such services. <br> <br> A signed memorandum of the High Point Police Department's Secondary Employment Proposal shall be completed with the Special Projects Coordinator thirty (30) calendar days prior to the event. Contact the Special Projects Coordinator at special.projects@highpointnc.gov or 336-887-7819.

     The Special Projects Coordinator--in consultation with the Event Commander--will determine the number of police officers needed to appropriately manage street closures and event security; as well as the beginning and ending time of such services.
     
     A signed memorandum of the High Point Police Department's Secondary Employment Proposal shall be completed with the Special Projects Coordinator thirty (30) calendar days prior to the event. Contact the Special Projects Coordinator at special.projects@highpointnc.gov or 336-887-7819.

125. Fire/EMS/Medical:
     The Special Projects Coordinator, in consultation with the Event Commander and the City of High Point Emergency Manager will determine the number of Fire Protection and Emergency Medical assets/personnel needed as well as the time when such services shall commence and end. The applicant is required to make arrangements for Emergency Medical Services assets and pay the cost of such services upon receipt of contract and/or invoice.

     The Special Projects Coordinator, in consultation with the Event Commander and the City of High Point Emergency Manager will determine the number of Fire Protection and Emergency Medical assets/personnel needed as well as the time when such services shall commence and end. The applicant is required to make arrangements for Emergency Medical Services assets and pay the cost of such services upon receipt of contract and/or invoice.

127. Trained Crowd Managers:
     All events with over 1,000 persons in attendance at any given time are required to have dedicated and trained crowd managers at the ratio of one crowd manager to every 250 persons. An online training course and certificate is available through the NC Office of State Fire Marshal.

     All events with over 1,000 persons in attendance at any given time are required to have dedicated and trained crowd managers at the ratio of one crowd manager to every 250 persons. An online training course and certificate is available through the NC Office of State Fire Marshal.

131. Documentation Checklist
     Use this checklist to ensure the proper completion of all required documentation (check all that apply)

     Use this checklist to ensure the proper completion of all required documentation (check all that apply)

133. Insurance

     1. • Please attach proof of insurance or applicable rider - (Commercial General Liability-Combined Single Limits of no less than one million dollars ($1,000,000.00) each occurrence and two million dollar
     2. • All insurance companies must be licensed in North Carolina.
     3. • A licensed North Carolina Agent shall sign all Certificates of Insurance.

135. Map of Event

     • Please attach a map of the entire event area – This map should include requested street closures, vendor location, port-a-john locations, stage & entertainment locations, and any other significant details.

137. Written Route Description

     • Please attach a turn-by-turn description of the proposed route for any parade/run/walk/race events

139. Event Security

     • Please attach a copy of the High Point Police Department Secondary Employment Proposal

141. ABC Permit

     • Please attach a copy of the ABC Permit

143. Electronic Signature Agreement*

     By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

     1. I agree.
145. Electronic Signature

147. Questions with your application?
     Contact: KAREN RIMMER <br> Special Events Coordinator <br> High Point Theatre <br> 220 E. Commerce Avenue <br> High Point, NC 27260 <br> Phone: 336-883-3625 <br> karen.rimmer@highpointnc.gov

     Contact: KAREN RIMMER
     Special Events Coordinator
     High Point Theatre
     220 E. Commerce Avenue
     High Point, NC 27260
     Phone: 336-883-3625
     karen.rimmer@highpointnc.gov

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149. 1. Receive an email copy of this form.
150. Email address

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